Program Schedule Answer Book Operating Rules & Procedures


2.0 Reservation Rules
2.1 The "Pre-Production Plan"
2.11 Before making any equipment reservations, a certified user must first complete a Pre-Production Plan. This form is designed to help provide focus for the proposed program and to track the progress of its production.
2.12 Only the individual designated as the producer responsible for the completion of the proposed program should fill out the Pre-Production Plan. The names of other crew-members must be included on this form.
2.13 The producer and crew has 90 days from the start date on the Pre-Production Plan to complete the program. If the program cannot be completed in time, the producer must contact the Auburn Community Television production assistance staff to obtain advice and update the Pre-Production Plan.
2.14 No producer may have more than three Pre-Production Plans active at any one time.
2.2 All Equipment Categories
2.21 Access Sacramento video production equipment may be reserved on a first-come, first served basis upon request by a trained and certified community user. A major goal of these reservation rules is to ensure that no community user or group is allowed to monopolize the use of Auburn Community Television production facilities or equipment, but rather to encourage the broadest possible diversity of community participation in such activities.
2.22 Reservations may be made by phone or in person. Phone reservations are taken only during designated time periods.
2.23 Reservations should be made at least seven (7) but not more than 30 days in advance. Equipment reservations for dates beyond 30 days in advance may be made for equipment needed to produce approved series programming, or for the field production use of Studio-in -a-Box, if the remote production requires confirmation of its availability for a certain date.
2.24 Each equipment package has a separate reservation form which must be completed accurately for each reservation request. A user may obtain a copy of the reservation form to confirm it.
2.25 All acceptable reservations are displayed in the public reservation loose-leaf binder. Only Auburn Community Television staff may write on or erase the information in this binder.
2.26

Single program reservations

(a) Single program producers are allowed one reservation in any equipment category per 30-day period.
(b) When a single program producer has completed a reserved use, he or she may immediately schedule another reservation.
(c) When looking head from the current day at the 30-day reservation board, the name of a single program producer may appear only once per equipment category.

2.27

Series program reservations

(a) Series program producers, depending upon the frequency of their approved programming (e.g., weekly, monthly, etc.), may be granted more than one reservation in an equipment category during a 30-day period.
(b) The maximum number of allowed reservations by a series producer during a specified time period will be determined during consultation with Auburn Community Television staff.
(c) Because of overall demand on use of Auburn Community Television facilities, a series program producer may be required to record or edit more than one program at each studio session, editing session, or single camera reservation time period.

2.28 Reservation cancellations must be made at least 24 hours in advance. Failure to give sufficient notice of cancellation may result in probationary sanctions. In cases of circumstances beyond the user's control requiring cancellation of a reservation, notification should be made to Auburn Community Television staff as soon as such circumstance is known.
2.29 Equipment reservations ARE NOT TRANSFERABLE. Users making a reservation may not send someone else to pick up or return equipment.
2.3 Single Camera Systems
2.31 The maximum usage time that is allowed for a single camera system reservation is 24 hours. Exceptions may be made by Auburn Community Television staff, if the reservation time period includes a day when the production facilities are closed, or if the requirements of a program present unique considerations.
2.4 Video Editing Systems
2.41 The maximum usage time that is allowed for a video editing system reservation is three (3) hours. Auburn Community Television staff may make exceptions if the requirements of a program present unique considerations.
2.5 Television Production Studio
2.51 A television production studio reservation may be made when the user making the reservation has recruited and presents the names of a trained and certified studio production crew that is of adequate size for the planned production. Auburn Community Television staff assistance is available for users to help recruit crewmembers.
2.52 The maximum usage time that is allowed for a television production studio reservation is three (3) hours. This time must include set-up, production, and clean up. Auburn Community Television staff may make exceptions if the requirements of a program present unique considerations.
2.6 Field Production with Studio-in-a-Box
2.61 A field production reservation may not be made until the user making the request has recruited and presents the names of a trained and certified field production crew. Auburn Community Television staff assistance is available to help users to recruit crew members.
2.62 Users are required to make reservation requests for field production equipment at least 30 days in advance.
2.63 Users must complete a "Studio-in-a-Box (SIB), Request Form". If approved, copies are sent to the producer, the assigned Auburn Community Television staff person, and the production office file. The producer must then complete a "SIB Production Agreement."
2.64 The SIB Request Form must be approved at least three weeks before the shoot date. Therefore, the initial submission of this form must be filled out thoroughly.
2.65 The producer of an approved SIB shoot must then work with the Auburn Community Television staff to complete a "Site Survey Report" at least one week before the shoot date.
2.66 A field production SIB reservation request will only be honored if an Auburn Community Television staff is available to assist during the set-up, production, and wrap-up phases of the project.
2.67 If a proposed field production SIB shoot does not appear to be feasible for any significant reason, the ACTV staff person, (in consultation with the Director) may cancel the reservation.
2.68 Normally, the maximum "free of charge" usage time allowed for a field production SIB reservation is five (5) hours per event. This time must include travel, site survey, set-up, production, and wrap-up.
2.69 Normally, each series program producer will be limited to no more than two "free of charge" field production SIB uses per month or one free use per week. Single program producers must receive special permission from the Auburn Community Television Director to reserve more than one "free of charge" use of the field production SIB in a month.